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The Shared Work Program

Online weekly certification is available - even if the initial application was done via paper. It is convenient, and participating employees will receive benefits faster by avoiding paper mail delays. Please note that if you certify online, plan participants must also certify online.

Consider the Shared Work program as you manage business cycles and seasonal adjustments. Shared Work lets you keep trained staff and avoid layoffs. Employees can receive partial Unemployment Insurance benefits while working reduced hours. Full-time, part-time and seasonal employees are eligible.

Information

Ready to talk about a Shared Work plan for your business? Call (518) 549-0496 today or email [email protected] for more information.

What businesses say about Shared Work...

Shared Work helped our company out of a hard spot by not having to lay off good employees who may find another job in the meantime. We have a lot of longtime employees, but sometimes we need a little help to get through a rough patch. Shared Work allows us to keep our employees working during our slow time, and they appreciate that we don’t want to lose them. We first used the program back in 2002, and while we don’t always need it, we’ve come back to it about four or five times. It’s a very flexible program, and the enrollment process is simple and easy to manage.
— Lori S., Controller for a Mohawk Valley Plastics Manufacturer

We have used the Shared Work program for the past few years. We usually use it only for one department, but we have enrolled as many as three. It gives you flexibility to stop and start as business demands within the plan year. This enables us to keep our valuable employees while reducing payroll during the slow months. Enrollment is pretty simple and there is always someone to talk to if you have questions. The Shared Work program is a great tool, and I would highly recommend it for any business.
— Jeanette I., Assistant Controller, Capital Region lumber company

During my first 21 years of business as a landscaping company, I had nothing but problems retaining employees, so employee retention is my number one concern. We’ve been in the program for nine years now, and it’s been a game changer. Shared Work allows me to keep my employees on the payroll and working during the offseason, and combined with their reduced Unemployment Benefits, they get a steady paycheck from November to April. If it wasn’t for Shared Work, my employees would all quit. The Shared Work unit is extremely responsive to our needs as a small business, and the representatives are exceptional people who always help us out. You folks really have your act together.
— Gary R., Owner, Western NY landscaping company

We’ve been in business for 114 years, and we know it’s difficult to get employees with the skill set we require. During the recession, work slowed down tremendously, but we maintained our staff through assistance from Shared Work. It allowed us to keep our employees on a part-time basis while they kept full benefits like disability and pension. The program keeps them working. As things picked up we used the program less and less, but we always keep it in place – just in case.
— Robert S., President, Long Island land surveying company

  • Read more comments from Shared Work participants...

    The Shared Work application and certification process is very straight forward – there haven’t been any issues with the system or understanding it. The program gives us the flexibility to control costs and keep folks working. We don’t want to lose the people who we have trained to do some fairly specialized work, and Shared Work helps us keep them on staff.
    — Tom R., Co-Owner, Western NY manufacturer

    Shared Work is a great program that helped us through some rough years. We’ve been in business for over 40 years, and like many, we sometimes experience a decrease in sales. We have very skilled workers – many of which we could lose to another company if we lay them off. Shared Work allowed us to keep our employees, and our employees could keep their benefits. When work picked up, we had all our employees here – and we continued on with our business just like we have all these years. The Shared Work team is very helpful if there are any questions that need to be answered, and the Shared Work Plan is very easy to set up and maintain. I think it is a great fit for those with highly skilled workers who can’t afford to lose any employees during slow times.
    — Lindsey F., Office Manager, Western NY manufacturer

    [Our company] has used the Shared Work program a few times in the past. This program allows our business to react to market fluctuations on a positive note with our employees. By utilizing the Shared Work program we have avoided major layoffs and given our employees the assurance that their job is secure while the markets rebound. It is also a nice touch that a real person answers the phone and wants to help you. The Shared Work program is beneficial to both the employer and employee.
    — Diane K., Human Resources Generalist, Western NY manufacturer

    We’ve used the Shared Work program three times over the past few years, and it’s been very helpful. I like the idea that our employees can recoup some of the wages they lose when their hours are reduced. During down periods, it’s crucial that we can keep our employees on the payroll – so they won’t lose their benefits and we have them for when business starts picking up again.
    — Donald P., Controller, Albany mechanical contractor

    Keeping talent in technical positions is crucial for our long-term growth. Thanks to the Shared Work Program, we can keep our talented workers – even during slow times. We don't always have to use it, but we are very glad the program exists for when we need it! I have always had any questions answered courteously and quickly by the people who administer this worthwhile program.
    — Betsy W., Vice President, Hudson Valley solar energy company

    Overall, the Shared Work team has been tremendous. I wasn’t familiar with Shared Work – but they walked me through the process and that allowed me to speak to the employees being impacted, and ease their concerns. When you call the Shared Work Unit, you have someone who answers the phone – it’s great to have a person on the other end instead of a machine. The main advantages are that we keep our workforce intact and employees get to keep their jobs and benefits. This program saves jobs, preserves benefits and saves future recruiting expenses. Employees don’t have to go look for work elsewhere and employers don’t have disruption in staffing.
    — Lori C., HR Specialist/Benefits Administrator, Long Island engineering and testing laboratory

    The Shared Work team is incredible – very helpful people who walk me through things. I’ve never had to wait for a response, and I’m always directed to the right place and get an answer the same phone call. Being such a small office, in my position I have to be a jack-of-all-trades and that includes managing the Shared Work program within our company. They’ve been a tremendous asset in helping me understand the program and everything I have to do.
    — Joyce C., Office Manager, Long Island land surveying company

    I’d recommend it to anybody and I think not just seasonal businesses. Every now and then I’ve talked to different businesses that just happen to go through a cycle or maybe they lose a big account - depending on the business they’re in – or something happens where they just have a short-term blip and it’s a way to kind of get through without having to shed staff – to keep employees on. And that’s the name of the game.
    — Andy H., President, Capital Region retailer

    We had had people with us a long time – trained people – and the decision needed to made, we were looking at letting people go. It was a horrible feeling. Then we found out about the Shared Work Program and I couldn’t believe I was able to keep everybody. They kept their benefits and they were off a couple days a week through our slow season. From an employer’s standpoint you get a little relief on the payroll and the payroll taxes but you’re still retaining good people. It’s good for everybody, all of the way around.
    — President, Saratoga home retail and service company

The message it sends to employees...

By signing up for Shared Work, the company sent us a message that said, “We want to keep you with the company and we want to help you be able to stay.” They knew that the lost pay from reduced hours might mean some people would not be able to afford to stay. With Shared Work benefits we can still make ends meet - even with a reduced work schedule.
— Employee, manufacturing company in Waterford

They could have laid us off and they didn’t. They wanted to make sure that we were going to come back – that they valued us; they valued our experience; they valued us as people.
— Employee, retailer in Amsterdam


Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1 -- Shared Work Application Use this form to apply for the Shared Work Plan. Download
SW 2.2 -- Shared Work Plan Participant Listing Use this form to list employees participating in the Shared Work Plan. Download
SW 4 -- Shared Work Continued Claim Use this certification form to confirm the status of employees on your Shared Work Plan. Download
SW 4.1 -- Shared Work Continued Claim Waiting Week Certification Give this form to employees to claim first reduced week in Shared Work Plan Benefits. Download
Spanish Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1S - Solicitud del Programa de Trabajo Compartido Utilice este formulario para solicitar el Plan de Trabajo Compartido (Shared Work Plan). Download
SW 2.2S - Lista de participantes del Plan de Trabajo Compartido Utilice este formulario para indicar qué empleados participan en el Plan de Trabajo Compartido (Shared Work Plan). Download
SW 4S --Reclamo Continuo de Trabajo Compartido (Shared Work) Se usa este formulario para reclamar los beneficios de trabajo compartido durante las semanas en que se han reducidos sus horas normales de trabajo a tiempo completo según un plan de trabajo compartido, del cual su patrón ha consentido. Download
SW 4.1S -- Reclamo Continuo de Trabajo Compartido (Shared Work) - Certificación para la Semana de Espera. Se usa este formulario para reclamar los beneficios del trabajo compartido durante una (s) semana (s) en que se han reducido sus horas normales de trabajo a tiempo completo según un plan de trabajo compartido a cual su patrono ha consentido. Download
Chinese Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1C - 共享工作计划申请 使用此表格申請共享工作計劃 (Shared Work Plan) Download
SW 2.2C - 共享工作计划参与者列表 使用此表格列出參與共享工作計劃(Shared Work Plan) 的員工。 Download
Haitian-Creole Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1HC - Aplikasyon pou Pwogram Travay Komen Itilize fòm sa a pou aplike pou Plan Travay Komen (Shared Work Plan). Download
SW 2.2HC - Lis Patisipan nan Plan Travay Komen Itilize fòm sa a pou bay lis anplwaye k ap patisipe nan Plan Travay Komen (Shared Work Plan). Download
Italian Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1I - Domanda di Programma di lavoro condiviso Questo modulo può essere utilizzato per richiedere un piano di lavoro condiviso. Download
SW 2.2I - Elenco partecipanti al piano di lavoro condiviso Questo modulo può essere utilizzato per indicare i dipendenti inclusi nel piano di lavoro condiviso. Download
Korean Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1K - 노동 분담 프로그램(Shared Work Program) 신청서 일자리 나누기 플랜(Shared Work Plan) 신청 시 본 양식을 사용하십시오. Download
SW 2.2K - 노동 분담 계획 참가 목록 일자리 나누기 플랜(Shared Work Plan)에 참여하는 근로자 기재 시 본 양식을 사용하십시오. Download
Russian Shared Work Forms for Employers
DocumentDescription/PurposeDownload
SW 2.1R - Заявление на участие в программе сокращения рабочих часов Используйте данную форму для подачи заявки на программу сокращения рабочих часов. Download
SW 2.2R - Список участников программы сокращения рабочих часов Используйте данную форму для составления списка сотрудников, участвующих в программе сокращения рабочих часов. Download

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