Shared Work - the layoff alternative.
Consider the Shared Work program as you manage business cycles and seasonal adjustments. Shared Work lets you keep trained staff and avoid layoffs. Employees can receive partial Unemployment Insurance benefits while working reduced hours. Full-time, part-time and seasonal employees are eligible.
|Under Total Unemployment||Under Shared Work|
|An employee who earns $400/week may receive||$200 unemployment benefit rate||$320 per week in wages from his employer (20% of $400 equals an $80 reduction), plus $40 in Shared Work Benefits (20% of $200)|
This totals $360.00 in wages and Shared Work benefits for each week of the plan, after an unpaid waiting week.
The Shared Work Program helps you avoid some of the problems caused by a layoff. If you keep your employees during a temporary slowdown, you can gear up quickly when business conditions improve. You do not have the expense of recruiting, hiring, and training new employees. Also, you spare your employees the hardships of full unemployment.
To take part in the Shared Work Program, you must first design a Shared Work plan. Complete an application online through secure UI Online Services on your Employer Information page. Applying online will provide more accurate information and a quicker response by email. Or complete and submit both:
to the address or fax number indicated on the application.
The plan can cover your total work force, a particular shift or shifts, or a work unit or units. Submit your application at least three weeks, but not more than four weeks, before the proposed effective date.
If the Plan Application is submitted online, there will be an email notification of approval to you. It will contain links to all the forms needed for your employees. You can upload the employee data from a properly formatted Microsoft Excel spreadsheet into the Shared Work Application on the Employee Information Page. At this time we can only accept Microsoft Excel spreadsheets.
If the Plan Application is submitted on paper and is approved, you will receive a supply of:
After a plan is approved, participating employees must file UI Shared Work claims between the Monday and Sunday of their first reduced Shared Work week by:
Claims can be filed online or by telephone in English or Spanish. If translation services for languages other than Spanish are needed, the employee can call (518) 485-6375.
Filing a claim online has multiple benefits. The processing of the claim is expedited and direct deposit of benefits into the claimant's personal checking account is an option. This option is only available to claimants who file their claims online.
Each week that your participating employees are on Shared Work, they must claim (certify) their Shared Work benefits either online at Online Services for Individuals or by mail. We recommend they certify online. It is convenient, and they will receive their benefit payment faster by avoiding paper mail delays. Please note that if they certify online, you must also certify online.
If you choose to certify by mail, you will give participating employees a claim certification form (SW4) each week that they will complete and return to you. You must then complete your part of the certification form, and send it to the NYS Department of Labor, Unemployment Insurance Division, Shared Work Unit, PO Box 621, Albany, NY 12201-0621. Certification forms must be sent within seven (7) days of the latest week ending date shown on Part A of the certification form.
If you have an NY.GOV ID, you can send the forms by using the secure messaging feature after you log in to your UI Online Services account.
Claimants who do not choose to have their benefits deposited into their personal checking accounts will be issued debit cards for their benefit payments. The cards can be used to withdraw benefits at ATMs and MasterCard affiliated banks. The cards also allow claimants to spend their benefits directly at retail Point-of-Sale locations.
The Shared Work weekly amount is the employee's weekly unemployment benefit rate multiplied by the percentage that the plan reduces their hours and wages.
Before you apply, you must have:
Your Shared Work plan must:
You cannot hire additional employees for the work group covered by the plan. If there is a collective bargaining agreement in effect, the collective bargaining agent must agree to take part in the Shared Work plan.
Employees participate in the plan if they qualify to receive regular UI benefits in New York State. They must serve a waiting week before they receive Shared Work benefit payments. If they have already served a waiting period on an existing claim, they do not have to wait another week before collecting.
Employees covered under the plan:
Visit our Frequently Asked Questions for answers to commonly asked questions regarding the Shared Work Program.
Call (518) 549-0495 or email firstname.lastname@example.org for more information.
You can do it through UI Online Services on your Employer Information page.
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